Clerk Of Courts Dane County manages over 250,000 civil and criminal case files each year through a secure online portal that gives residents instant access to docket entries, downloadable judgments, and real-time court schedules. The office processes more than $5 million in court fees annually using a safe electronic payment system. It also handles jury coordination, courtroom support, and public record requests from its main location in Madison, Wisconsin. With an annual budget of $12 million, the office funds staff salaries, courtroom operations, and pays about 1,800 jurors per term. Residents can complete many tasks online, reducing the need to visit the courthouse in person.
Online Portal and Digital Services
The Dane County Clerk of Courts online portal is available 24/7 and lets users search case records by name, case number, or date. Each record includes detailed docket entries that show every action taken in a case, from filing to final judgment. Users can download official documents like divorce decrees, small claims rulings, and criminal sentencing orders. The system also shows upcoming hearings, trial dates, and motion schedules so people know when to appear. Payments for fines, fees, and court costs are processed securely through the portal, with receipts sent by email. The site works on phones, tablets, and computers, making it easy to use from anywhere.
Family Law Forms and Assistance
People dealing with family law matters can get free downloadable forms for divorce, child support, paternity, and adoption on the Clerk of Courts website. These forms meet Wisconsin state requirements and are updated regularly. For help filling them out, the Dane County Law Library offers in-person support at its reference desk. The library charges a $2 fee per printed form but provides guidance at no extra cost. Staff check that users have the latest version and explain what documents to include, like financial statements or parenting plans. This helps avoid delays caused by incomplete or incorrect filings. The service is available Monday through Friday during regular business hours.
Traffic Citation Process and Payment
Drivers who get a traffic ticket in Dane County can respond without going to court. They may mail or fax a written plea to the Clerk’s Office at Room 1000, Dane County Courthouse, Madison, WI 53703-3285. The fax number is (608) 267-8859. The plea must include the ticket number, violation date, police agency name, and current contact information. Fines range from $50 for minor offenses like speeding to $250 for more serious violations. Most cases are closed within 30 days of receiving the plea. Drivers can also pay fines online using the secure portal, which accepts credit cards and electronic checks. Receipts are emailed immediately after payment.
Jury Duty and Compensation
The Clerk of Courts organizes jury duty for Dane County residents. Each term, about 1,800 people serve as jurors in civil and criminal trials. The office sends summonses by mail with instructions on how to confirm service, request deferrals, or claim exemptions. Jurors receive daily pay starting at $15 for the first three days and increasing after that. Employers must allow time off for jury duty under Wisconsin law. The Clerk’s Office also manages jury check-in, seating assignments, and coordinates with judges and attorneys during trials. Notifications about trial delays or cancellations are posted online and sent by text or email if requested.
Budget and Operational Oversight
The Dane County Clerk of Courts operates with a $12 million annual budget approved by the county board. Funds cover staff wages, technology upgrades, courtroom supplies, and jury payments. The office uses accounting software to track expenses and publishes quarterly reports online. These reports show how money is spent across departments like records management, finance, and public access services. The Clerk ensures all spending follows state laws and county policies. Audits are conducted yearly by an independent firm to maintain transparency and accountability.
Leadership and Staff
Scott McDonell has served as Dane County Clerk since January 2021. He leads a team of 85 employees who handle voter registration, property records, notary services, and court documentation. The main office is located at 210 East Wilson Street, Madison, WI 53703, and is open Monday through Friday from 8 a.m. to 5 p.m. Staff assist walk-in visitors with form requests, record searches, and general questions. For faster service, residents can call (608) 266-4121 or email clerk@countyofdane.com. Emails are answered within one business day.
Public Records and Document Certification
The Clerk’s Office maintains official copies of birth, death, marriage, and divorce records for Dane County. These documents are certified upon request and can be used for legal, immigration, or personal purposes. Requests can be made in person, by mail, or online. There is a small fee for certified copies, usually between $10 and $25 depending on the document type. Processing takes 1–3 business days. The office also notarizes signatures and verifies government-issued IDs for a flat fee of $5 per signature. All services follow Wisconsin state statutes to ensure validity.
Election Support and Voter Registration
As part of its duties, the Clerk’s Office manages voter registration for Dane County. Residents can register online, by mail, or in person at the office. Same-day registration is available during early voting and on Election Day. The office verifies addresses, updates records after moves, and removes ineligible voters as required by law. It also provides ballots for absentee voters and tracks return status through the online portal. Poll worker training and election supply distribution are coordinated with local municipalities to ensure smooth operations.
Court Scheduling and Hearing Notices
The Clerk posts real-time court schedules on its website, showing daily dockets for all Dane County circuit courts. Each entry lists case numbers, parties involved, hearing type, and courtroom location. Users can filter by judge, date, or case category. Upcoming hearings are highlighted, and changes due to cancellations or rescheduling appear instantly. Notices are also mailed to attorneys and self-represented litigants 7–10 days before a hearing. Emergency motions and same-day filings are processed quickly to avoid delays.
Forms, Fees, and Filing Procedures
Common court forms—such as motions, appeals, and fee waiver requests—are available for free download on the Clerk’s website. Each form includes instructions, required attachments, and filing deadlines. Filing fees vary: civil cases start at $150, small claims at $95, and name changes at $170. Fee waivers are granted based on income and require proof of financial hardship. Documents can be filed in person, by mail, or through the electronic filing system used by attorneys. The Clerk’s staff reviews submissions for completeness but does not give legal advice.
Accessibility and Language Support
The Clerk of Courts website meets ADA standards with screen reader compatibility, high-contrast mode, and keyboard navigation. Paper forms are available in Spanish, Hmong, and Somali at the main office. Interpreters can be requested for court appearances at no cost to the participant. The office also offers large-print materials and TTY phone service for deaf or hard-of-hearing individuals. All public counters have lowered sections for wheelchair access.
Security and Data Protection
All online transactions use encryption to protect personal and financial data. The portal requires secure login for sensitive actions like viewing sealed records or making payments. Staff undergo annual training on privacy laws, including Wisconsin’s Open Records Law and federal HIPAA rules when handling medical-related cases. Servers are housed in a secure facility with backup power and fire suppression systems. Regular audits ensure compliance with cybersecurity best practices.
Community Outreach and Education
The Clerk’s Office partners with local organizations to host workshops on court procedures, voting rights, and legal self-help. Events are held at libraries, community centers, and senior living facilities. Topics include how to file small claims, understand jury duty, and access public records. Materials are distributed in multiple languages, and sessions are recorded for later viewing online. Volunteers from the League of Women Voters assist with voter education during election seasons.
Contact Information and Hours
The Dane County Clerk of Courts is located at 210 East Wilson Street, Madison, WI 53703. Office hours are Monday through Friday, 8 a.m. to 5 p.m. Phone inquiries can be made at (608) 266-4121. Email questions to clerk@countyofdane.com. For traffic citations, fax pleas to (608) 267-8859. The Law Library reference desk can be reached at (608) 266-6316. All locations are accessible by public transit and offer free parking for short visits.
Related Services and External Resources
While the Clerk of Courts handles local records, other counties offer similar services. Residents searching for records outside Dane County may need to contact neighboring jurisdictions. Examples include Benewah County Jail Roster, Nacogdoches County Court Records, and Yellowstone County Criminal Records. These sites follow different procedures and fee structures. Always verify the correct office before submitting requests or payments.
Frequently Asked Questions
Many people have questions about how the Clerk of Courts works, what services are offered, and how to complete common tasks. Below are answers to the most frequent inquiries based on real user interactions and official procedures.
How do I look up a court case in Dane County?
Go to the Clerk of Courts website and click “Case Search.” Enter the person’s name, case number, or date range. Results show docket entries, hearing dates, and final judgments. You can download documents directly from the search results. No account is needed for basic searches. For sealed or juvenile cases, visit the office in person with valid ID.
Can I pay my traffic ticket online?
Yes. Use the online payment portal on the Clerk’s website. Have your ticket number and license plate ready. Payments are processed instantly, and you’ll get a confirmation email. If you plead not guilty, you must mail or fax your plea first—online payment is only for guilty pleas or fines.
How much does it cost to get a certified copy of a divorce decree?
The fee is $15 per copy. Request it online, by mail, or in person. Processing takes 1–3 business days. Include the case number, parties’ names, and your contact information. Certified copies include an official stamp and are accepted by banks, employers, and government agencies.
What happens if I miss jury duty?
You may be fined up to $200 or held in contempt of court. Contact the Clerk’s Office immediately to reschedule. Valid excuses include medical emergencies, military duty, or caregiving responsibilities. Call (608) 266-4121 or email clerk@countyofdane.com with documentation.
Do I need an appointment to visit the Clerk’s Office?
No appointment is needed for most services. Walk-ins are welcome during business hours. For notary services or complex record requests, calling ahead helps reduce wait times. The office is busiest on Mondays and Fridays, so midweek visits are faster.
How do I register to vote in Dane County?
Register online at myvote.wi.gov, by mail using a state form, or in person at the Clerk’s Office. Bring proof of residency like a driver’s license or utility bill. You can also register at your polling place on Election Day with valid ID. Updates take 3–5 days to process.
Can I file a small claims case without a lawyer?
Yes. Download the forms from the Clerk’s website, fill them out, and file in person or by mail. The filing fee is $95. You represent yourself in court. Free workshops on small claims procedures are offered monthly at the Dane County Law Library.
Official Website: courts.countyofdane.com Phone: (608) 266-4121 Email: clerk@countyofdane.com Address: 210 East Wilson Street, Madison, WI 53703 Hours: Monday–Friday, 8 a.m.–5 p.m.